Najiz Business Guide Saudi 2026: Portal How-To

By Ishita Roy — Business Consultant, Noble Core · Updated June 2026

What is Najiz and why it matters for your najiz business guide saudi setup

Najiz (ناجز) is the unified electronic services platform of the Saudi Ministry of Justice (MOJ). It brings courts, notary services, execution (enforcement) and real-estate registration into one login. For companies, Najiz replaces in-person visits to courts and notary offices — you can authenticate a commercial agency contract, issue a company POA, register a lawsuit, or track an enforcement request from a laptop.

Najiz is tightly linked to your national digital identity. You sign in with the same Nafath authentication used across Absher and government portals, and your Commercial Register (CR) data flows in from the Ministry of Commerce automatically. That integration is why Najiz has become a core operational tool for every registered entity, not just for lawyers.

The strategic point for anyone setting up a company is this: Saudi Arabia has spent the last several years digitising almost every government interaction under the Vision 2030 modernisation programme, and Najiz is the justice-sector pillar of that effort. What once required queuing at a notary office or an execution court is now a guided online form. For a foreign investor unfamiliar with local procedure, that shift dramatically lowers the friction of operating in the Kingdom — provided you know which portal owns which task and how they connect. This najiz business guide saudi walkthrough maps those connections so you never file in the wrong place.

Najiz vs the other portals you will use (Qiwa, Muqeem, ZATCA, Absher)

New founders often confuse the Saudi government portals. Each has a defined lane, and knowing which does what saves days:

• Najiz (najiz.sa) — Ministry of Justice: notary, POA, contract authentication, courts, enforcement.
• Qiwa — Ministry of Human Resources (MHRSD): labour contracts, work permits, Saudization (Nitaqat), employee transfers.
• Muqeem — residency services: Iqama issue/renew, exit-re-entry, dependant management.
• ZATCA — Zakat, Tax and Customs Authority: VAT (15%), Zakat, and e-invoicing (Fatoora).
• Absher — Ministry of Interior individual services and the Nafath identity layer many portals rely on.

Your company will touch all of these. Najiz is where the legal and notarised side of your business lives — the moment you need a POA to let a manager sign on the company’s behalf, or you need to authenticate a supplier contract, you are in Najiz.

Who needs Najiz? Business use cases

Any registered Saudi entity — a limited liability company (LLC), a foreign-owned company licensed by the Ministry of Investment (MISA), a branch, or a sole establishment — will use Najiz. Common triggers:

• Issuing a company power of attorney so a manager, PRO, or law firm can act for the business.
• Authenticating commercial contracts (agency agreements, partner resolutions, lease-related deeds) so they are legally recognised.
• Filing or defending a commercial lawsuit or labour-related case through the competent court.
• Submitting an execution (enforcement) request to collect on a judgment, cheque, or acknowledged debt.
• Registering or verifying real-estate deeds tied to company premises.

If you are still at the licensing stage, your first stop is the company formation in Saudi Arabia process; Najiz becomes relevant once your CR is live and you need notarised legal actions.

It helps to think in terms of the lifecycle of your company. At formation, you deal mainly with MISA and the Ministry of Commerce to obtain your investment licence and CR. During operations, Najiz becomes a monthly-to-occasional tool: issuing and updating POAs as staff change, authenticating supplier and client contracts, and enforcing debts. In moments of dispute — a non-paying client, a partner disagreement, a contract breach — Najiz is where you file and manage the case. Understanding this rhythm helps you prepare the right authorisations in advance rather than scrambling when a deadline hits.

Before you start: documents and IDs you need

Najiz authentication is identity-based, so your access depends on your Absher/Nafath account and your company records being current at the Ministry of Commerce. Prepare:

• A verified Absher account with active Nafath app (for two-factor login and digital signing).
• Your national ID (Iqama) number if you are a resident manager, or the owner’s ID.
• Your active Commercial Register (CR) number — under the new Commercial Register Law effective 3 April 2026, the unified national CR ID begins with “7”, carries no expiry date, and requires only an annual confirmation instead of renewal.
• The company’s Articles of Association or manager appointment, so your authority to sign is on record.
• A Saudi mobile number registered to the individual signing (Najiz sends verification and signing prompts to it).

If your CR data or manager details are outdated at the Ministry of Commerce, fix that first — Najiz reads your authority from those records.

One practical tip for foreign owners who are not resident in the Kingdom: decide early who will hold the operational authority. If the beneficial owner lives abroad and rarely visits, the cleanest approach is to register a resident manager on the CR and have the owner issue a Najiz POA to that manager (or to a licensed service provider) covering the specific business actions needed. This keeps day-to-day filings moving without the owner needing to log in from overseas for every signature, while still preserving control through carefully scoped, time-limited powers.

Step-by-step: how to log in and issue a company POA on Najiz

Issuing a power of attorney is the most common company task on Najiz. Here is the click-by-click path in 2026:

1. Go to najiz.sa and click “Login / تسجيل الدخول” at the top right.
2. Choose “Individuals” and enter your national ID/Iqama and password, or select Nafath. Approve the login in the Nafath app when the number appears.
3. On the dashboard, open the “Notary / التوثيق” tile, then select “Power of Attorney / الوكالات”.
4. Click “Issue new POA / إصدار وكالة”. Choose whether you are acting for yourself or on behalf of a company (Najiz pulls your linked establishments).
5. Add the agent’s national ID and name, then pick the exact powers/clauses — for example, “represent before commercial courts”, “sign contracts”, or “manage CR procedures”. Select only what is needed.
6. Set a validity period and review the auto-generated Arabic text.
7. Click “Submit / تقديم” and confirm the digital signature via the Nafath prompt.
8. The POA is issued electronically, usually instantly, with a reference number the agent can verify at any government counter.

The same login opens the “Case Services” and “Execution” tiles if you instead need to file a lawsuit or an enforcement request — each is a guided form that pulls your identity and CR automatically.

Step-by-step: authenticating a commercial contract or deed

To give a contract legal weight without visiting a notary office:

1. Log in and open the “Notary / التوثيق” section.
2. Select “Authenticate contract / توثيق العقود” and choose the contract type (partnership resolution, agency, acknowledgement, etc.).
3. Enter the counterparties’ IDs; Najiz sends each a Nafath signing request.
4. Once all parties approve on Nafath, Najiz issues an authenticated deed with a QR-verifiable reference.

Because signatures are collected digitally, all parties must have active Absher/Nafath accounts — a point worth confirming with counterparties before you start. Authenticated deeds carry the same legal standing as a traditional notary stamp, and the QR code lets any bank, court, or counterparty verify the document’s authenticity in seconds without contacting you. For companies that sign frequently — franchise operators, trading houses, contractors — this alone removes a recurring bottleneck of physical notary appointments.

Step-by-step: filing an execution (enforcement) request on Najiz

When a customer fails to pay against a court judgment, a bounced cheque, or a formally acknowledged debt, Najiz lets you open an enforcement file without visiting an execution court. This is one of the most valuable Najiz features for cash-flow management:

1. Log in and open the “Execution / التنفيذ” tile from the main dashboard.
2. Select “New execution request / طلب تنفيذ جديد” and choose the basis — judgment, cheque, commercial paper, or documented acknowledgement.
3. Enter the debtor’s details and the amount, then upload or reference the supporting instrument (Najiz can pull certain court judgments automatically).
4. Confirm the request with your Nafath signature and submit.
5. Track the file’s status, hearings, and any imposed measures from the same Execution tile.

Because the platform is integrated with other government databases, the enforcement process can move efficiently once your file is accepted. Naming your business’s authorised representative correctly — via a Najiz POA — means your PRO or lawyer can manage the file on the company’s behalf without you logging in each time.

Najiz business fees and timelines (2026, indicative)

Most core Najiz services carry no or minimal government fees; the cost of doing business sits mainly at the licensing, CR, and tax portals. The table below blends the Najiz actions with the surrounding setup costs so you can plan cash flow. All figures are indicative — confirm current figures on the official portal.

Item	Authority / Portal	Indicative fee (SAR)	Typical timeline
Company POA (notary)	Najiz (MOJ)	0 – 100	Instant – same day
Contract authentication	Najiz (MOJ)	0 – 400	Same day once all parties sign
Execution (enforcement) request	Najiz (MOJ)	0 (court-set)	Filed instantly; processing varies
MISA investment licence	MISA	Issue/renew fees suspended in 2026	~3–10 business days
Commercial Register (CR)	Ministry of Commerce	~1,200 – 2,000	1–3 business days
Chamber of Commerce membership	Chamber	~2,000 – 3,000 / year	Same day
Iqama (issue/renew, govt fee)	Muqeem / MOI	~650 / year + levies	1–3 business days
VAT registration	ZATCA	0 (15% VAT applies)	Same day – few days
GOSI registration	GOSI	0 (contributions ~21.5% of Saudi salary)	Same day

Note the standout 2026 change: MISA licence issue and renewal fees — previously SAR 12,000 and up to SAR 62,000 — are suspended, materially lowering entry cost for foreign investors. For the licensing route itself, see our guide to the MISA license in Saudi Arabia.

How Najiz fits your wider Saudi compliance calendar

Najiz is legal-and-notarial; the rest of your monthly compliance runs across sister portals. A registered company in 2026 typically juggles:

• Ministry of Commerce — the annual CR confirmation (the new law replaces renewal with a yearly confirmation and allows English trade names).
• MHRSD / Qiwa — labour contracts and Saudization (Nitaqat) status.
• GOSI — monthly social-insurance contributions (~21.5% total on Saudi employees, split employer/employee).
• ZATCA — VAT returns at 15% and phased Fatoora e-invoicing integration.
• Muqeem / Absher — Iqama and residency actions for foreign staff.

Najiz enters this calendar on an as-needed basis: whenever a legal instrument (POA, authenticated contract, court filing) is required to keep the other processes moving. Many owners issue one broad-but-careful POA on Najiz so their Noble Core’s PRO and mandoob service can handle counter visits and filings on the company’s behalf.

A well-run company treats these portals as a single connected system rather than isolated logins. Your CR number from the Ministry of Commerce is the thread that ties them together: ZATCA links your VAT file to it, Qiwa links your labour file to it, GOSI links your social-insurance file to it, and Najiz reads your legal authority from it. Keep that CR record accurate and current, and the whole compliance stack behaves predictably. Let it drift — an outdated manager, an unconfirmed annual filing, a mismatched activity code — and problems surface across several portals at once.

Najiz for foreign investors after the 2026 reforms

2026 is an unusually favourable year to establish in Saudi Arabia, and it changes the context in which you will use Najiz. Three shifts stand out. First, MISA investment-licence issue and renewal fees — historically SAR 12,000 to issue and up to SAR 62,000 to renew across the term — have been suspended, cutting a significant fixed cost from the entry budget. Second, 100% foreign ownership is available across most business activities, so many investors no longer need a local partner and the associated shareholder POAs that used to complicate the notary step. Third, the new Commercial Register Law that took effect on 3 April 2026 introduced a single unified national CR with no expiry, replacing renewals with a lighter annual confirmation and permitting English trade names for the first time.

For your Najiz experience, the ownership change is the most relevant: a wholly foreign-owned LLC issues POAs and authenticates contracts under its own single-owner or manager authority, which is procedurally simpler than a mixed-shareholder structure. It is still essential, though, that the manager’s authority is correctly recorded, because Najiz will only let a person act for the establishment if the Ministry of Commerce record says they may.

Common errors and how to fix them

Most Najiz problems trace back to identity or CR data, not the portal itself:

Nafath not approving

If the Nafath number never appears, confirm the app is installed on the phone number registered in Absher and that your device time is correct. Re-issue the login request rather than waiting.

“You are not authorised to act for this establishment”

Najiz reads your signing authority from the Ministry of Commerce CR record. If you were recently appointed manager, the update may not have propagated — verify the manager field on the CR first.

Counterparty cannot sign

Digital authentication needs every party to have an active Nafath account. A counterparty without one must set up Absher/Nafath before the deed can complete.

Wrong POA clauses selected

An over-broad POA is a risk; an over-narrow one blocks the agent. Re-issue with precisely the powers needed and a defined validity period.

Common mistakes to avoid

• Assuming Najiz handles labour or tax matters — those belong to Qiwa and ZATCA respectively.
• Issuing a POA with unlimited powers “to be safe” — scope it tightly and set an expiry.
• Starting a contract authentication before confirming all parties have Nafath.
• Letting your Ministry of Commerce CR/manager data go stale — Najiz inherits authority from it.
• Forgetting the new 2026 annual CR confirmation, assuming “no expiry” means “nothing to do”.
• Treating indicative fees as final — always confirm current figures on the official portal before budgeting.

How Noble Core helps

Najiz is straightforward once your identity and CR records are clean — but getting to that point (MISA licensing, CR issuance, manager registration, and a correctly scoped POA) is where most foreign investors lose time. Noble Core sets up your Saudi entity end to end, registers your manager correctly with the Ministry of Commerce, and prepares the exact Najiz POA your operations need so filings never stall.

Our KSA setup packages start from SAR 36,999 and cover the full journey — MISA licence, Commercial Register, Chamber membership, bank-account guidance, and the PRO support that keeps Najiz, Qiwa, Muqeem and ZATCA in sync. With 100% foreign ownership available in most activities and MISA licence fees suspended in 2026, the entry window is favourable — and having your legal instruments right on Najiz from day one keeps it that way.

Frequently Asked Questions

What is the najiz business guide saudi portal used for?

Najiz (najiz.sa) is the Saudi Ministry of Justice online portal. For businesses it handles notary services, company power of attorney, contract authentication, court filings and enforcement requests. You log in with Nafath, and most actions such as issuing a POA complete instantly or within 1 to 3 business days at zero or low government fees.

How do I log in to Najiz for my company in 2026?

Go to najiz.sa, click Login, choose Individuals, and enter your national ID or Iqama, or select Nafath. Approve the matching number in the Nafath app. Najiz then loads your linked establishments from the Ministry of Commerce, letting you act for your company across notary, case and execution services from one dashboard.

How do I issue a company power of attorney on Najiz?

After logging in, open the Notary tile, select Power of Attorney, then Issue new POA. Choose to act for your company, add the agent’s national ID, pick the exact powers such as sign contracts or manage CR procedures, set a validity period, submit, and confirm with Nafath. The POA is usually issued instantly with a verifiable reference number.

Is Najiz free for businesses in Saudi Arabia?

Most core Najiz services carry no or minimal government fees. A company power of attorney typically costs SAR 0 to 100, and contract authentication ranges from SAR 0 to 400 indicatively. Court and execution fees are set by the competent court. Always confirm current figures on the official najiz.sa portal before budgeting, as fees can change.

What documents do I need to use Najiz as a business?

You need a verified Absher account with an active Nafath app, your national ID or Iqama, and an active Commercial Register number. Your company’s Articles of Association or manager appointment should be current at the Ministry of Commerce, since Najiz reads your signing authority from that record, plus a Saudi mobile number for verification.

What is the difference between Najiz and Qiwa?

Najiz is the Ministry of Justice portal for legal and notarial actions: POA, contract authentication, courts and enforcement. Qiwa is the Ministry of Human Resources portal for labour contracts, work permits, employee transfers and Saudization. A registered company uses both, but they cover different lanes and are not interchangeable for business tasks.

Does the 2026 Commercial Register Law affect how I use Najiz?

Yes, indirectly. From 3 April 2026 the unified national Commercial Register ID begins with 7, has no expiry date, and needs only an annual confirmation instead of renewal, and English trade names are allowed. Najiz inherits your authority from this CR record, so keeping the Ministry of Commerce data current ensures your Najiz filings are accepted.

How can Noble Core help with my Najiz and Saudi setup?

Noble Core sets up your Saudi entity end to end, registering your manager correctly with the Ministry of Commerce and preparing a properly scoped Najiz power of attorney so filings never stall. Packages start from SAR 36,999 and cover MISA licensing, Commercial Register, Chamber membership and PRO support keeping Najiz, Qiwa, Muqeem and ZATCA in sync.