Muqeem Print Report Saudi: Full 2026 Guide

By Ankita Jaiswal — Sr. Business Consultant, Noble Core · Updated June 2026

What a Muqeem print report actually is

Muqeem is the Ministry of Interior’s electronic platform for establishments that sponsor expatriate employees in Saudi Arabia. It sits alongside Absher (the citizen and resident portal) and Qiwa (the Ministry of Human Resources and Social Development labour platform), and it is the system through which a company handles resident-related transactions: issuing and renewing Iqamas, requesting exit and re-entry visas, updating passport details, and reporting workforce status.

The “report” side of Muqeem is the part most finance and PRO teams use daily. Rather than checking one employee at a time, the reports module lets an authorised user pull structured data — a single employee’s full residency file, or an establishment-wide list of every sponsored worker with Iqama numbers, expiry dates, passport numbers and visa status — and print or export it. That printed output is what people mean when they search for a Muqeem print report Saudi companies can hand to a bank, an auditor, an insurer or an internal HR file.

It matters because almost every downstream process in the Kingdom asks for proof of residency status. Opening a corporate bank account, enrolling staff with the General Organization for Social Insurance (GOSI), registering employees on Qiwa, renewing a lease, or satisfying a ZATCA audit trail on payroll costs — all of them are easier when you can produce a clean, dated, machine-generated residency report instead of a stack of photocopied Iqama cards.

Who needs a Muqeem print report in 2026

Access to Muqeem is establishment-based, not individual. That is the single most important thing to understand before you try to print anything.

• Employers and establishments holding a valid commercial registration and a sponsorship file — the primary users. Any company with even one expatriate employee will need Muqeem.
• PRO / government relations officers who process renewals, exit-re-entry visas and passport updates on behalf of the company.
• HR and payroll teams who reconcile Iqama expiry dates against payroll runs and GOSI contributions.
• Finance teams and auditors who need documented headcount for year-end accounts and for VAT and Zakat filings with the Zakat, Tax and Customs Authority (ZATCA).
• Foreign investors setting up under a Ministry of Investment (MISA) licence, who will register on Muqeem once the entity, commercial register and labour file are live.
• Individual residents who want their own data — these users generally use Absher (absher.sa) rather than Muqeem, since Muqeem accounts belong to the employer. Employees typically request the printout from their HR department.

If you are still at the pre-employment stage — company not yet registered, no labour file, no sponsorship quota — then Muqeem access comes later in the sequence. The order is: investment licence, commercial registration, Chamber of Commerce membership, MHRSD labour file and Qiwa, GOSI registration, then Muqeem and visa quota. Our guide to company formation in Saudi Arabia walks through that sequence end to end.

Step-by-step: how to generate a Muqeem print report Saudi employers can use

The exact wording of screens changes as the platform is updated, but the flow has been stable. Here is the practical path, naming the screens you will see.

1. Open the portal. Go to muqeem.sa and choose the English or Arabic interface from the top-right language toggle.
2. Sign in. Select Login and enter the establishment user credentials. Muqeem uses a delegated-user model: the establishment’s authorised administrator creates sub-users and assigns permissions. Many logins are linked to the Absher Business identity, so you may be redirected to an Absher authentication screen and asked for a one-time password sent to the registered mobile number.
3. Select the establishment. If your group holds more than one commercial registration, a dropdown at the top of the dashboard lets you switch between establishment files. Reports are scoped to the selected establishment, so choose correctly before running anything.
4. Open the Reports section. From the left-hand navigation choose Reports (sometimes shown as Services > Reports). You will typically see options such as employee list, Iqama expiry, exit-re-entry status, and transaction history.
5. Choose the report type. For a single person, select the individual report and enter the Iqama (residency) number or border number. For a full workforce list, choose the establishment employees report.
6. Set filters. Common filters include nationality, job title, Iqama status (valid / expired), and expiry date range. Filtering by expiry date in the next 60 days is the single most useful report a PRO can run each month.
7. Generate and review. Click Search or Generate. The results appear on screen in a table. Check the record count against your own headcount before printing — a mismatch usually signals an unclosed transfer or an employee whose file sits under a different CR.
8. Export or print. Use the Print icon for a browser print dialogue, or Export to download PDF or Excel. PDF is the format banks and auditors expect; Excel is better for HR reconciliation.
9. Verify the output. A valid printout carries the establishment name, the CR number, the generation date and, on most report types, a QR or reference code. If any of those are missing, regenerate rather than submitting the file.

If the export button does nothing, the usual cause is a browser pop-up blocker. Allow pop-ups for muqeem.sa and retry before assuming a platform fault.

Printing from the Muqeem mobile app

Muqeem also offers a mobile application for establishment users. The app is convenient for checking a single Iqama status while you are away from the office, and it can share a PDF directly to email or a messaging app. For establishment-wide reports and Excel exports, the desktop web portal remains the better tool because of the wider filter set and cleaner print layout.

Documents and IDs you need before you start

Nothing here is exotic, but missing one item is the most common reason a first attempt fails.

• Commercial registration (CR) number. Under the new Commercial Register Law effective 3 April 2026, Saudi Arabia moved to a unified national commercial register: the CR identifier begins with “7”, there is no expiry date on the register itself (an annual confirmation replaces renewal), a five-year grace period applies to the transition, and English trade names are permitted. Make sure the CR you hold on file matches the establishment selected in Muqeem.
• Unified national number (700 number) or MHRSD establishment number linking your CR to the labour file.
• Authorised user credentials — the Absher Business or Muqeem username and password of a user with reporting permission, plus access to the registered mobile number for the OTP.
• Employee identifiers — Iqama number (10 digits, resident numbers commonly begin with 2) or border number for new arrivals who have not yet received an Iqama.
• Passport details for any record you intend to correct while you are in the system.
• An active establishment subscription where applicable. Report viewing is generally included, but certain premium or high-volume services on the platform can carry a subscription. Treat any figure you see quoted online as indicative and confirm current figures on the official portal.

One practical tip: keep a single controlled spreadsheet mapping employee name, Iqama number, passport number and expiry date, and reconcile it against the Muqeem export monthly. It takes twenty minutes and prevents the far more expensive problem of a lapsed Iqama discovered at the airport.

Fees and timelines: what to budget in 2026

Generating and printing a report on Muqeem is not itself a charged transaction for registered establishments. The costs sit in the underlying residency and company-maintenance transactions that the report reflects. The table below gives indicative planning figures — government fees are periodically revised, so confirm current figures on the official portal before you commit numbers to a budget.

Item / service	Indicative cost (SAR)	Typical timeline	Portal
Muqeem report generation and print	No separate charge for registered establishments	Under 5 minutes	muqeem.sa
Iqama issue / renewal (government fee)	~650 per year, plus applicable levies	1–3 business days once paid	Muqeem / Absher
Exit and re-entry visa	Indicative; varies by single vs multiple and duration	Same day, usually instant	Muqeem / Absher
MISA investment licence — issue / renew	Fees suspended in 2026 (previously 12,000 / 62,000)	~3–10 business days	misa.gov.sa
Commercial registration (CR)	~1,200 – 2,000	1–3 business days	business.sa (Saudi Business Center)
Chamber of Commerce membership	~2,000 – 3,000 per year	1–2 business days	Chamber portal
GOSI contribution (Saudi employee, employer + employee)	~21.5% of contributory wage	Monthly cycle	gosi.gov.sa
VAT on applicable local supplies	15%	Monthly or quarterly filing	zatca.gov.sa
Noble Core end-to-end setup package	From 36,999	Typically 4–8 weeks to operating entity	Noble Core

Read the residency figures as a per-employee annual running cost and the licensing figures as one-off or annual company costs. For a company sponsoring ten expatriate staff, the residency line alone is a predictable five-figure annual commitment that belongs in your cash-flow model from month one.

Reading the report: what each field tells you

A Muqeem employee report is dense. These are the fields that carry the most operational weight.

• Iqama number and expiry (Hijri and Gregorian). Muqeem shows Hijri dates prominently. A Hijri year is about 354 days, so a “one-year” Iqama expires roughly eleven days earlier each Gregorian year — diarise off the Gregorian conversion shown in the export, not a mental twelve-month calculation.
• Iqama status. Valid, expired, or under process. Anything other than valid should be actioned the same day.
• Passport number and passport expiry. Many residency transactions require a passport valid for a minimum onward period; a passport approaching expiry will block an otherwise routine renewal.
• Profession / job title as registered. This is the title on the labour file, and it must be consistent with what appears on Qiwa (qiwa.sa) and in the employment contract. Inconsistency here causes rejections later.
• Exit / re-entry status and validity. Shows whether the employee currently holds a valid visa to return and the remaining days.
• Sponsorship / establishment reference. Confirms the employee sits under the correct CR — essential for groups with multiple registered entities.

How Muqeem fits with Absher, Qiwa, GOSI and the wider ecosystem

Saudi government services are increasingly interconnected, and a change in one platform propagates to others. Understanding the map saves a lot of wasted clicks.

• Absher (absher.sa) — the Ministry of Interior’s individual and business identity platform. Authentication and many personal transactions run through it.
• Muqeem (muqeem.sa) — establishment-side residency management and reporting; the subject of this guide.
• Qiwa (qiwa.sa) — MHRSD labour services: employment contracts, work permits, Saudization (Nitaqat) status, establishment transfers.
• GOSI (gosi.gov.sa) — social insurance registration and contributions.
• Saudi Business Center (business.sa) and the Ministry of Commerce (mc.gov.sa) — commercial registration and licensing.
• ZATCA (zatca.gov.sa) — VAT at 15%, Zakat and corporate income tax, and e-invoicing through the Fatoora platform, which has been rolled out in successive waves by taxpayer size.
• MOFA visa platform (visa.mofa.gov.sa, Enjaz) — entry visa issuance and attestation steps for new hires arriving from abroad.
• Balady (balady.gov.sa) — municipal licences for premises; Najiz (najiz.sa) — Ministry of Justice services; Etimad (etimad.sa) — government procurement; Monsha’at (monshaat.gov.sa) — SME support programmes.

The practical consequence: if an employee’s job title is wrong on the Muqeem report, the fix is usually made on the labour file via Qiwa and then reflected in Muqeem, not the other way round. Similarly, a new hire’s record will only appear in Muqeem after the MOFA entry visa is used, the border number is issued and the Iqama is created. These platforms are part of the Vision 2030 digital-government programme, and the direction of travel is fewer manual steps and more automatic data sharing between authorities.

Common errors and how to resolve them

“No records found” for an employee you know you sponsor

Check three things in order: you selected the correct establishment from the dropdown; the employee’s file has actually transferred to your CR (a pending transfer on Qiwa leaves them under the previous establishment); and you entered the Iqama number, not the passport number.

Login fails or OTP does not arrive

The registered mobile number must be current in Absher. If a former PRO’s number is still on file, no one will receive the code. Updating the authorised contact is an administrative task the establishment’s main account holder must complete — a good reason to review platform permissions whenever staff change.

Report shows employees who have already left

Departed staff remain visible until the final exit visa is processed and the labour file is closed. A report run before that housekeeping is complete will overstate headcount, which matters if the report is going to a bank or auditor.

Hijri and Gregorian dates disagree with your HR system

This is nearly always a conversion issue rather than a data error. Standardise on the Gregorian dates in the Muqeem export as the single source of truth for your internal calendar.

Print output is cut off or unreadable

Set the browser print layout to landscape and scale to fit, or export to PDF instead of printing directly from the results table. Wide establishment reports rarely print cleanly in portrait.

Permissions error on the Reports menu

Sub-users only see modules assigned to them. The establishment administrator can grant reporting rights from the user-management screen. Grant the narrowest permission that does the job.

Building a compliance routine around Muqeem reports

The companies that never have a residency emergency are the ones that made reporting a calendar habit rather than a reaction. A workable rhythm:

1. Weekly — run the Iqama expiry report filtered to the next 60 days. Anything inside 30 days goes on an action list with an owner.
2. Monthly — export the full establishment list to Excel and reconcile against payroll and GOSI headcount. Investigate any variance the same week.
3. Quarterly — check passport expiries; a passport expiring within six months will complicate renewals and travel.
4. Annually — archive a dated PDF of the establishment report alongside your financial statements, and complete the annual commercial-register confirmation introduced under the 2026 law.

Store exports in a controlled folder with restricted access. These files contain passport and residency numbers, and handling them carefully is both good practice and consistent with Saudi personal-data protection expectations.

Muqeem reporting for newly licensed foreign companies

If you are a foreign investor, Muqeem is the last link in a chain, not the first. The typical sequence in 2026 looks like this: obtain the MISA investment licence (100% foreign ownership is permitted in most activities, with licensing commonly taking around three to ten business days); register the commercial registration through the Saudi Business Center; join the Chamber of Commerce; open the MHRSD labour file and activate Qiwa; register with GOSI; obtain visa quota; then use MOFA’s platform to issue entry visas, and finally manage everything through Muqeem once staff arrive.

Two things commonly surprise first-time entrants. First, the labour file and Saudization band determine how many expatriate visas you can obtain, so headcount planning has to happen before recruitment, not after. Second, the establishment’s authorised signatory needs a Saudi mobile number and Absher identity to administer these platforms — arranging that early prevents a stalled first month. Our breakdown of the MISA licence process for Saudi Arabia covers the licensing stage in detail.

Once staff are onboard, ongoing residency administration — Iqama issue and renewal, exit and re-entry visas, passport updates, and the monthly reporting routine described above — can be handled internally or outsourced. Noble Core’s visa and Iqama service manages that cycle for clients, including the monthly expiry sweep that catches problems before they become fines.

Common mistakes to avoid

• Running the report against the wrong establishment when the group holds multiple commercial registrations — the output looks valid but omits half your workforce.
• Diarising Iqama renewals on Gregorian assumptions when the underlying expiry is Hijri, losing roughly eleven days a year and eventually missing a deadline.
• Treating the report as a substitute for action — printing an expiry list and filing it without assigning an owner and a date.
• Letting a departed employee’s login keep reporting permissions, which both creates a data-security exposure and breaks OTP delivery.
• Submitting an undated or partial printout to a bank or auditor; always export the full PDF with the establishment name, CR number and generation date visible.
• Ignoring passport expiry because the Iqama looks valid — the passport is frequently the blocking field.
• Assuming a fee you read on a forum is current. Government charges are revised periodically; confirm current figures on the official portal before budgeting.
• Delaying Muqeem registration until the first employee has already arrived, which compresses an easy administrative task into an urgent one.
• Storing exports in shared drives with open access, given the passport and residency data they contain.
• Fixing a job title in the wrong system — corrections usually start on the labour file via Qiwa and then flow to Muqeem.

How Noble Core helps

Noble Core Ventures supports foreign investors and established companies through the full Saudi lifecycle: MISA licensing, commercial registration under the unified national register, Chamber membership, MHRSD and Qiwa activation, GOSI enrolment, ZATCA registration for VAT and e-invoicing, and the residency administration that follows. Our end-to-end setup package starts from SAR 36,999, and with MISA licence issue and renewal fees suspended in 2026, the cost of entering the Saudi market is meaningfully lower than it was.

On the Muqeem side specifically, we set up establishment access, configure sub-user permissions sensibly, run the weekly expiry sweep, prepare the audit-ready PDF exports your bank and accountants ask for, and handle Iqama renewals and exit and re-entry visas as a managed service. The aim is simple: you should never learn about an expiring Iqama from an airport counter. If you are planning your entry, start with our Saudi company formation guide and we will map the licensing, labour-file and residency timeline around your hiring plan.

Frequently Asked Questions

What is a Muqeem print report in Saudi Arabia?

A Muqeem print report is the official printable record generated on muqeem.sa showing an expatriate employee’s Iqama number, expiry date, passport details, visa status and exit re-entry validity. Employers registered with the Ministry of Interior platform can print a single-employee report or an establishment-wide list, exporting it as PDF or Excel in under five minutes.

How do I print a Muqeem report step by step?

Go to muqeem.sa, log in with your establishment or Absher Business credentials and enter the OTP sent to the registered mobile. Select the correct commercial registration, open the Reports section, choose an individual or establishment report, apply filters such as Iqama expiry date, click Generate, then use Print or Export to download a PDF or Excel file.

Is there a fee for a Muqeem print report Saudi employers generate?

Generating and printing reports on Muqeem carries no separate charge for registered establishments in 2026. Costs arise from the underlying transactions instead: Iqama issue or renewal government fees are around SAR 650 per year plus applicable levies, and exit re-entry visa fees vary by type and duration. Confirm current figures on the official portal before budgeting.

Can an individual employee access Muqeem to print their own report?

No. Muqeem accounts belong to the sponsoring establishment, not the individual, so employees request the printout from their HR or government relations team. Individual residents can view much of their own residency and Iqama information through Absher at absher.sa, which is the Ministry of Interior’s platform designed for personal transactions and identity services.

Why does my Muqeem report show no records for an employee?

Three causes account for most cases. You may have selected the wrong establishment when your group holds several commercial registrations; the employee’s labour file may still sit with a previous employer because a Qiwa transfer is pending; or you may have entered a passport number instead of the ten-digit Iqama or border number required by the search.

How often should companies run a Muqeem Iqama expiry report?

Run the Iqama expiry report weekly, filtered to the next 60 days, and assign an owner to anything inside 30 days. Export the full establishment list monthly to reconcile against payroll and GOSI headcount, check passport expiries quarterly, and archive a dated annual PDF alongside your financial statements for audit purposes.

How does Muqeem relate to Qiwa, Absher and GOSI?

Absher handles identity and authentication, Muqeem manages establishment-side residency transactions and reporting, Qiwa covers Ministry of Human Resources labour services such as contracts and Saudization, and GOSI administers social insurance at roughly 21.5 percent total contribution for Saudi employees. Job-title corrections usually start on Qiwa and then flow through to Muqeem.

When do newly licensed foreign companies get Muqeem access?

Muqeem access comes after the earlier registration steps. Obtain a MISA investment licence, with issue and renewal fees suspended in 2026 and approval typically taking three to ten business days, then complete commercial registration through the Saudi Business Center, Chamber membership, the MHRSD labour file with Qiwa, GOSI enrolment and visa quota before activating Muqeem.